Forward the retailer’s email. Margent reads the documents, cross-checks the amounts and sends back an Excel and a PDF ready to file, with differences flagged.
Let’s talk about your deductions 15 minutes with the founder| # | Banner | Notice | Program | Amount deducted | Difference | Status | Finding |
|---|---|---|---|---|---|---|---|
| 1 |  Metro | RE 418 229 | Category program | $12,860.40 | $6,736.40 | Difference | 10.5% applied · 5% agreed |
| 2 |  IGA | ND 81 402 | Late delivery | $1,640.00 | — | To review | Delivery slip signed on time |
| 3 |  UNFI | MCB 1 400 021 | Chargeback | $17,444.10 | — | Document required | Sales invoice missing |
| 4 |  Sobeys | ND 55 118 | Receiving fees | $925.00 | — | Totals match | Matches the fee schedule |
| 5 |  Loblaw | DN 90 2271 | Merchandise return | $4,383.60 | $1,011.60 | Difference | 52 cases deducted, 40 received |
| 6 |  Costco | CB 7 014 882 | Delivery fine | $2,500.00 | — | To review | Delivered within the agreed window |
| # | Document | Banner | Linked to | Status |
|---|---|---|---|---|
| 1 | Remittance RE 418 229 | Metro | 3 deductions | Read |
| 2 | Program detail · Q3 | Metro | Category program | Matched |
| 3 | Delivery slip 77 310 | IGA | Late delivery | Received |
| 4 | Sales invoice 120 338 | UNFI | Chargeback | To provide |
| 5 | Trade agreement 2026 | IGA | Volume discount | Missing |
| # | Banner | Deduction | Amount disputed | Attachments | Status |
|---|---|---|---|---|---|
| 1 | Metro | Category program · RE 418 229 | $6,736.40 | Agreement · notice | To approve |
| 2 | Loblaw | Merchandise return · DN 90 2271 | $1,011.60 | Return slip · notice | To approve |
| 3 | IGA | Late delivery · ND 81 402 | $1,640.00 | Signed delivery slip | Draft |
Deductions from your customers
Behind every deduction is a hunt for backups across portals and emails. Then comes verifying the numbers, row by row in Excel, before posting them to your ERP. When volume grows faster than your team can handle, perfectly disputable claims simply get written off because you ran out of time.
Forward your emails or let Margent automatically retrieve your payment notices, backup files, and credit memos as soon as they arrive.
The engine reads every line item, verifies the calculations, and cross-references deductions against your original invoices and trade agreements to flag errors instantly.
| Invoice | Item | Claimed | Calculated | Status |
|---|---|---|---|---|
| 620447 | Trade show allowance, sales variances | $1,184.20 | $1,184.20 | Valid |
| 620512 | Flyer | $810.40 | $805.40 | Invalid: Price Discrepancy |
| 620588 | Scanback | $412.40 | $412.40 | Valid |
Claimed $810.40 − calculated $805.40 = $5.00 difference
Get back structured Excel sheets and print-ready PDFs formatted for your ERP. Your team simply applies the payment or files the dispute.
| Billing no. | Item | Qty | Amount |
|---|---|---|---|
| 88102341 | Granola érable 350 g | 24 | $72.00 |
| 88102341 | Granola cacao 350 g | 18 | $54.00 |
| 88102377 | Barres avoine 6 × 40 g | 20 | $58.20 |
| … 2 lines | |||
| Invoice 620447 total | 312 | $1,184.20 | |
Today Margent works by email and returns Excel and PDF files. Direct connections come next: accounting software, retailer portals, storage.
Outlook
Gmail
Excel
PDF
SharePoint
Google Drive
Dropbox
QuickBooks
Sage 50Acomba
Dynamics 365 Business CentralNetSuite
SAP Business One
XeroUNFIMetroSobeysLoblawWalmart Retail LinkCostcoToday, each notice takes about twenty manual steps per file, and every new distributor adds to the stack. With Margent, the package arrives prepared and checked, so your month-end no longer waits on prep.
We agree on the format with your team on the first package. After that, new claims come back ready to file, with no new seat to fill.
When prep takes hours, valid deductions get written off just so the books close on time. With packages already checked to the cent, your team has the time to look at each one and only dispute what actually holds up.
Margent prepares and verifies the files, but you decide. Nothing is posted to your ERP without your team’s approval.
The engine flags the discrepancies and preps the data. Your team reviews the output and handles the final posting.
Your financial data, pricing, and trade agreements stay completely isolated. They are never used to train public AI models.
Every extracted number links directly back to the original retailer PDF. Nothing is made up, and your team can verify the source in one click.
Every processed deduction is automatically bundled with its original remittance advice and backup documents. If an auditor asks, the file is already documented.
Give your Accounts Receivable team the time they need to dispute invalid deductions and protect your margins.
Online booking is coming. Until then, send us two or three times that work for you: we confirm the same day.
No. Margent sits before your ERP. We do the messy extraction and preparation work so that the final file you import into your accounting system is clean, verified, and ready to post.
Days, not months. Because we don’t require deep API integrations to start, we usually begin by having you forward a sample batch of deduction emails. We map your first retailer format and return the processed files to prove it works before rolling it out further.
That is exactly what the engine is built for. It doesn’t rely on perfect templates. It reads unstructured PDFs, finds the relevant tables across multiple pages, and stitches the math together to match your original invoice.
No. We start with a pilot. We process a batch of your recent deductions so you can see the exact time saved and errors caught using your own data. You only commit to a larger rollout once the ROI is proven.
RPA relies on rigid templates and breaks the moment a retailer updates their PDF layout or portal. General AI like ChatGPT isn’t built to reliably reconcile complex, multi-page accounting tables or securely cross-reference trade agreements. Margent combines the adaptability of modern AI with the strict mathematical accuracy and data privacy required for Accounts Receivable.